Conference Attendance Terms & Conditions
These are the registration terms and conditions subject to which we will allow you to register (whether as an individual, firm or company) a delegate at the conference (“you”). The Peace Academy Conferences are intended only for business, academic or professional audiences.
- Confirmation Process
1.1. Once you complete your online registration form, please check the order carefully before confirming it. After you have confirmed and submitted your reservation, we will process your booking immediately. Your booking is not confirmed until you receive an email confirmation from us which sets out your order details and other useful information.
1.2. If you do not receive our email confirmation within 24 hours of you submitting our online registration form, please contact us at [email protected] as soon as possible before the start of the conference. It is your responsibility to update us of any changes to your contact details so that we are able to contact you.
1.3. These Terms & Conditions and the Agreement are made only in the English language.
- Venue & Special Requirements
2.1. You must comply with the rules and regulations governing the Venue. If you bring any property to the Venue, you do so at your own risk. We are not responsible for any loss and/or damage to such property. If you are using car parking facilities at the Venue, you do so entirely at your own risk. We do not accept any responsibility for any loss and/or damage resulting from your use of such car parking facilities. We reserve the right to refuse admission to any person whom we consider in our absolute discretion to be unsuitable for admission to the conference or to remove such person after the start of the conference.
2.2. If you have any additional requirements due to a disability, food allergies or for any other reason, please email us at [email protected] as soon as possible and, in any event, 7 days before the start of the conference.
- Conference Changes
3.1. We reserve the right to make any changes to the conference at any time without prior written notice. For example, such changes may include changing the programme (including, but not limited to, the speakers), date, time and/or the Venue. Additionally, any discounts or offers advertised for a particular event (such as “Early Bird” offers) may be time limited and/or subject to availability and will be subject to additional terms and conditions.
- Cancellations & Substitutions
4.1. We reserve the right to cancel a conference at our sole discretion for any reason and at any time. In the event of such a cancellation, we will refund any registration fees paid, and we will use reasonable endeavours to notify you of such cancellation.
4.2. If you wish to cancel, you must email us at [email protected] as soon as possible as this will impact on whether we can give you a refund of your registration fees. Unless stated otherwise in the online registration form, if you cancel 30 calendar days or more before the first day of the conference, we will refund your registration fees minus the administration fee set out in the event information. However, if you cancel less than 30 calendar days before the first day of the conference, we will not be able to refund your registration fees. 4.3. Please note that any cancellations that still have payments outstanding will be liable for either the administration fee or the full registration fee, depending on the date and time of the cancellation.
4.4. If you cannot attend the conference, we are happy to accept a substitute delegate without charge. Please send your request at least 72 hours before the first day of the conference at [email protected] setting out the name of the delegate who will not be attending as well as the full name of the substitute, job title and contact details. If the substitute delegate has differing requirements (e.g. dietary) from the original delegate, we may not be able to accommodate such changes if we have been given less than 72 hours’ notice. We may reject any unsuitable delegates at our absolute discretion. The substitute delegate must be from the same organisation.
- Registration Fees & Payment
5.1. Registration fees are correct at the time of going to press but may be subject to changes. The registration fees include light refreshments, lunch and conference materials, but not transport and accommodation.
5.2. Please note that payment of all registration fees must be made in full prior to the start of the conference. Payment of any bank transfer charges is your responsibility.
5.3. All sums payable by you under this Agreement are subject to any applicable tax, levy or similar governmental charge, including value added or sales tax which we shall add at the applicable rate.
- Data Protection
6.1. To the extent that you provide us with Personal Data under this Agreement, we shall process such Personal Data as an independent Data Controller and in accordance with our Privacy Policy.
6.2. Where you provide us with Personal Data of third parties, you warrant, represent and undertake that you have complied with all applicable Data Protection Legislation in respect of such Personal Data, including obtaining all permissions, consents and approvals of Data Subjects to provide their respective Personal Data to us.
- Intellectual Property
7.1. Any and/or all IP in the conference materials shall be our sole and exclusive property (or the appropriate third party owner(s), if any) and you shall not acquire any rights in such conference materials, including any developments or variations of them. Nothing in this Agreement grants you any IP rights in the conference materials. You agree not to reproduce, sell, and/or copy (in whole or in part) the conference material, except for purposes of post-conference references. If you would like to use the conference materials for anything else, please email us at [email protected].